■ Private Venue Hire
More character than
a function room.
Looking for a place to host a party, a team get-together, or a special celebration? We’re famous for our coffee, but our cafes are also fantastic spaces to hire for private events. Swap the standard, boring function room for a venue with a lot more character.
■ Choose Your Venue
Three spaces,
three moods.
Each of our locations has its own unique feel, so you can pick the one that best suits your crowd.
Gwydir St.
CB1 2LJ
A cozy, relaxed space steeped in our history. It’s perfect for evening drinks, talks, and intimate gatherings.
Trumpington St.
CB2 1QA
Located right in central Cambridge, this cafe features a beautiful hidden courtyard garden that’s ideal for summer evenings.
The Roastery
SG8 6RB
Our largest venue. If you have a big guest list and need plenty of room for a lively celebration, this spacious spot is the one for you.
■ Pricing & Capacities
Exactly what it costs,
and how many we can host.
| Venue | Hire Fee (5 hrs) | Capacity | Timing |
|---|---|---|---|
| Gwydir St. | £300.00 | 55 People | 6pm – 11pm |
| Trumpington St. | £300.00 | 55 People | 7pm – 11pm |
| The Roastery | £400.00 | Up to 130 People | Flexible |
Minimum Spend: A £1,000 minimum spend applies to all bookings. The great news is that this covers your food, drinks, corkage, and custom cakes!
VAT: The venue hire prices listed above do not include VAT.
■ Food From Our Kitchens
Great food, whatever
the style of event.
An unforgettable event needs great food, and our talented kitchen team has you covered no matter the style of your gathering. We are highly flexible and always provide fantastic vegetarian and vegan options across our menus.
-
Light Bites & Mingling
Keeping things casual? We can provide a varied selection of nibbles and small bites — perfect for keeping guests fuelled while they chat and drink.
-
Sharing & Grazing
For a relaxed, social dining experience, our grazing platters are a crowd favourite. These include breads, charcuterie, cheeses, and fresh produce.
-
Formal Sit-Down Dinners
If you are looking to host a sit-down dinner, our chefs can prepare a range of 2-course or 3-course plated meals for your guests, elevating your private hire into a unique dining experience.
-
Pizza Parties (The Roastery)
If you’re hosting your event at The Roastery, we can fire up the ovens to serve a crowd-pleasing menu of freshly made pizzas. These can be served individually or as a pizza buffet.
-
Seasonal Celebrations
Planning a winter party? Ask us about our dedicated festive menus, featuring all the seasonal comforts.
-
Custom Cakes & Alternatives
Our on-site bakery can craft bespoke cakes for any celebration. And if you’re feeling a different vibe entirely, you are always welcome to ask us to book a local food van to park up outside — we have fantastic relationships with them and are always happy to help with recommendations!
■ Drinks & Music
Bars, bands
& good vibes.
-
Drinks at the Bar
We can keep our coffee bar open with our expert baristas serving hot drinks all night. We also have a licensed bar pouring local craft beers, wines, and cocktails until 10:45 pm, alongside plenty of chilled soft drinks.
-
Corkage
Prefer to supply your own alcohol? We’re more than happy to accommodate. A small corkage fee applies to any drinks brought in from outside — just chat with us for the details.
-
Music & Entertainment
Every venue comes with a curated background playlist of jazz, blues, and soul. Want to bring the room to life with a live band or a DJ? We have a fantastic roster of musicians we can arrange for you.
■ Good to Know
The practical bits.
-
Parking
There is public street parking near our Gwydir and Trumpington Street cafes. If you’re driving to The Roastery, you’ll find a dedicated car park right on site.
-
Daytime Events
Because our cafes are busy during the day, daytime hire is limited and may come with an additional charge.
Ready to get started?
We’d love to host you! Email us at events@hotnumberscoffee.co.uk or fill out the form below.
Email the Events Team